Backing Music / Sound Check - Performers If you are not using the house band to back your performance and you require music tracks. you are to compile all tracks onto a USB and submit this to the Orange City Council, no later than two weeks prior to the event. Sound check will be undertaken on the day of Carols &/or New Years Eve. Times will be confirmed around 2 weeks prior to the event.
Stallholders - It is the stall holder’s responsibility to provide all equipment for stalls. This includes but is not limited to Marquess, tables, chairs, power cords (access to power must be requested on the Expression of Interest Stall Holder form).
Weather - In the event of wet weather, the event will continue operating, providing it is safe to do so. The event may be cancelled and the event site closed by the Event, if the weather becomes dangerous and it is no longer safe to operate.
First Aid will attend this event to provide first aid services. All accidents and incidents must also be reported to a Orange City Council Staff member during the event.
Smoking Policy - Orange City Council Carols & New Years Eve events will be a smoke-free event. Smoking is only permitted in the designated Smoking area.
Alcohol and Drug Policy - All those in attendance shall not consume, use, be under the influence of or have in their possession any illegal drugs anywhere within the Orange City Council Carols &/or New Years Eve event sites. Those that do will be asked to leave immediately. Security will be present at this event.
Marketing & Promotion - Orange City Council may use photographs/details in Carols &/or New Years Eve marketing and promotional campaigns in the future. If you do not wish for your photographs/details to be used in the future, please advise in writing toevents@orange.nsw.gov.au.
Cancellation Policy - Orange City Council reserves the right to cancel the event at any time.
Privacy Act Statement - Orange City Council uses the information provided by you in your submitted EOI for the primary purpose of processing, assessing and determining the occupancy of space at the 2026 Orange City Council Christmas Carols &/or New Years Eve. Any information given pursuant to the documents lodged could be deemed personal information and accordingly is governed by Privacy Legislation. Any information lodged with the Orange City Council will remain confidential always, except for disclosure which you may have consented to or which is otherwise required by law.